Terms of Service

Version 2026-10-07 · Effective October 7, 2026

1. Who we are and this agreement

FedBidFit is operated by Beacon Home Offers LLC, a New York limited liability company, 9 Beacon Hill Dr, Stony Brook, NY 11790 ("FedBidFit", "we", "us"). These Terms of Service and our Privacy Policy are the agreement between us and the business that uses the FedBidFit website, dashboard, emails and related services (the "Service").

You accept these terms when you tick the box at sign-up, when you accept them in the dashboard, or when you use the Service. If you accept for a company, you confirm that you have authority to bind it, and "you" means that company. The Service is for businesses only, not for personal or household use. You must be at least 18.

2. What the Service is

FedBidFit reads public contract opportunity notices from SAM.gov and public award data from USAspending.gov. It screens notices against the company profile you give us, uses automated tools (including AI models) to write fit checks, summaries, compliance checklists and draft capability statements, and sends you results by email and in a dashboard. It also offers reminders for dates you track and registration and certification dates you enter.

FedBidFit is not affiliated with, endorsed by or connected to SAM.gov, the U.S. General Services Administration or any other government agency. We do not register businesses in SAM.gov, renew registrations, submit bids or proposals, or contact agencies for you. Registration in SAM.gov is free from the government; we never charge for it.

3. No guarantee of completeness or results

We work to make the Service accurate and useful, but we cannot promise that it finds every opportunity or gets every detail right. In particular:

• The Service may not pick up every notice, amendment or cancellation, may pick them up late, and may filter out a notice that would have suited you.
• Dates, deadlines, set-asides, places of performance and other details can be shown wrong or late, because of errors in the source data, in our processing or in automated analysis.
• The official notice on SAM.gov (and any amendment to it) is the only authoritative source. If it differs from anything the Service shows you, the official notice controls.
• We do not promise that you will win, or bid on, any contract.

You remain responsible for watching SAM.gov and other sources for opportunities you care about, and for confirming every requirement and deadline in the official notice before you act.

4. Automated analysis and drafts

Fit checks, recommendations ("pursue", "consider", "skip"), summaries, compliance matrices, capability statements and other text from the Service are produced by automated systems, including AI models. They can be wrong, incomplete or out of date, even when they say they are based only on the notice or your profile. They are drafts and suggestions, not professional advice.

Before you rely on any of it, and before you send anything to an agency or a prime contractor, read it, check it against the official notice and your own records, and correct it. You are the author and sender of everything you submit.

5. Your bids, eligibility and registrations

• Your decisions. You decide whether and how to bid. The Service gives information, not legal, procurement, accounting, tax or business advice. Ask a qualified professional when you need advice.
• Accuracy of what you submit. You are solely responsible for the truth and accuracy of every proposal, quote, capability statement, representation and certification you make to any government agency or contractor.
• Set-aside and size eligibility. Our set-aside screening only compares notices with the certifications you tell us you hold. It is not an eligibility or size determination. You are responsible for knowing whether your business qualifies for any set-aside, socioeconomic program or size standard.
• Registrations and reminders. You are responsible for keeping your SAM.gov registration and certifications current. Reminders and registration checks are a convenience: they can be late, wrong or missing, and a missed or late reminder does not make us responsible for a lapse.

6. Historical award and price data

Award history, recompete dates, "awardee on record", price ranges and similar figures come from public USAspending.gov data. That data can be incomplete, late, misclassified or changed after the fact, and total values can include options that were never exercised. We show it as background only. It is not a statement about who holds, will bid on or will win any contract, and it is not a price recommendation. Check wage determinations and your own costs before you price any bid.

7. Your account

Give us accurate information and keep it current. Keep your password and your email inbox secure; sign-in links go there. You are responsible for everything done through your account. One account is for one business. Do not share your account with people outside your business.

8. Free trial

New businesses can try the Service free for 14 days from the day they confirm their email. No payment card is needed and we do not charge you when the trial ends. The trial has limits (for example, the number of matches shown in full, documents and states), which are shown on the pricing page. One free trial per business and per email inbox. We may end or refuse a trial that we reasonably believe is a duplicate or abuse.

9. Paid plans, renewal and taxes

• Billing. Paid plans are billed monthly in advance, through our payment processor Stripe, at the price shown when you subscribe. If you subscribe during your free trial with more than 2 days left, the first charge is on the day the trial would have ended. With 2 days or less left, the first charge is on the day you subscribe.
• Automatic renewal. Your plan renews automatically every month and you authorize us to charge your payment method each month until you cancel.
• Founding-customer price. If you subscribe at a founding-customer price, that price does not go up for as long as your subscription stays active without a break. If you cancel, or your subscription ends because of non-payment, and you subscribe again later, the price at that time applies.
• Other price changes. For any other plan, we may change prices with at least 30 days' notice by email. The new price applies from your next billing period after the notice. You can cancel before then.
• Taxes. Prices do not include taxes. We add sales tax or similar taxes where the law requires us to collect them.
• Refunds. Fees are non-refundable, except as section 15 says, where the law requires otherwise, or where we agree in writing.
• Failed payments. If a payment fails, Stripe tries again and emails you a link to update your card. We may pause the Service if payment is not made.
• Plan changes. Upgrades and downgrades take effect as Stripe shows you when you make the change.

10. Cancellation

You can cancel at any time in your dashboard (Settings → Billing) or by emailing support@fedbidfit.com. Cancellation takes effect at the end of the period you have already paid for, and you keep access until then. We do not give partial refunds for the rest of a period. You can also delete your account in Settings; that cancels any subscription at once and removes your data as the Privacy Policy describes.

11. Acceptable use

You agree not to:

• resell, sublicense or redistribute the Service or its output as a data feed, list or competing product, or share your account outside your business;
• scrape, crawl or bulk-download the Service beyond the export features we provide;
• try to break, overload, probe or reverse-engineer the Service, or get around its limits or security;
• use the Service to make false statements to any government agency or contractor, or for anything unlawful, deceptive or fraudulent;
• enter information you have no right to use, or another company's identifiers to monitor it without permission.

12. Your data

Your profile, notes, labels, pipeline and documents belong to you. You give us permission to store and process them to run, secure and improve the Service for you, as the Privacy Policy describes. You can download your data and delete your account in Settings at any time.

13. Our content and feedback

The Service, its software, design and text belong to us or our licensors. While your account is in good standing, you have a limited, non-exclusive, non-transferable right to use the Service and its output for your own business. Public records remain public; we claim no ownership of them. If you send us ideas or feedback, we may use them without any obligation to you.

14. Third-party services and links

The Service depends on services we do not control, including SAM.gov, USAspending.gov, Cloudflare, Stripe, Resend, Google and Anthropic. They can change, limit or stop their service, and when they do, parts of FedBidFit may stop working or be delayed. Links to other websites are for your convenience; we are not responsible for their content.

15. Suspension and ending this agreement

You can stop using the Service at any time. We may suspend or close your account if you break these terms, if payment fails and is not fixed, or if we must for legal or security reasons. We may stop offering the Service with at least 30 days' notice; if we do, we will refund any fees you prepaid for the time after it stops. Sections 3 to 6, 11, 13 and 16 to 21 continue after this agreement ends.

16. Disclaimer of warranties

TO THE FULLEST EXTENT THE LAW ALLOWS, THE SERVICE AND ALL OUTPUT ARE PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, COMPLETENESS, OR THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE.

17. Limits on our liability

TO THE FULLEST EXTENT THE LAW ALLOWS: (A) WE ARE NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST CONTRACTS OR BIDS, MISSED OPPORTUNITIES OR DEADLINES, LOST DATA OR BUSINESS INTERRUPTION, EVEN IF WE WERE TOLD THEY WERE POSSIBLE; AND (B) OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE OR THESE TERMS IS LIMITED TO THE GREATER OF THE AMOUNT YOU PAID US IN THE 12 MONTHS BEFORE THE EVENT THAT GAVE RISE TO THE CLAIM, OR ONE HUNDRED U.S. DOLLARS ($100).

These limits apply whatever the legal theory (contract, negligence or otherwise). Some places do not allow some of these limits, so they apply to you only as far as the law allows.

18. Indemnity

You will defend and hold harmless Beacon Home Offers LLC and its members and contractors from claims, losses and expenses (including reasonable legal fees) that come from your bids, proposals, representations or certifications to any agency or contractor, your breach of these terms, or your violation of any law or third-party right.

19. Changes to these terms

We may update these terms. For a material change we will email account holders at least 14 days before it takes effect, and ask you to accept the new version in the dashboard. If you do not agree, you can cancel before the change takes effect. The version and date at the top show which terms are current.

20. Governing law and disputes

New York law governs these terms, without regard to its conflict-of-law rules. Before either of us files a claim, we will try to settle the dispute informally: email us at support@fedbidfit.com and we will both try in good faith for 30 days. After that, any dispute must be brought only in the state courts located in Suffolk County, New York, or the United States District Court for the Eastern District of New York, and both of us agree to those courts' jurisdiction. Both of us waive any right to a jury trial, as far as the law allows.

21. General

These terms and the Privacy Policy are the whole agreement between us about the Service. If a court finds part of them unenforceable, the rest still applies. You may not transfer your account or these terms without our written consent; we may transfer them as part of a sale, merger or reorganization of the business. Our failure to enforce a term is not a waiver of it. We are not responsible for delays or failures caused by events outside our reasonable control, including outages of government or third-party systems. You agree that we can send you notices about the Service and these terms by email, and that electronic acceptance is as valid as a signature.

22. Contact

Beacon Home Offers LLC (FedBidFit), 9 Beacon Hill Dr, Stony Brook, NY 11790 · support@fedbidfit.com